ADMINISTRATIVE ASSISTANT
JOB DESCRIPTION

ABOUT YARD & COMPANY

We are a design-build studio that works with cities, districts, neighborhoods and developers to

change the way places change. Our work is guided by a set of core beliefs that have been forged

over years of working with people in neighborhoods and cities like yours.

• Places are never finished. Every place has a future. Every place has the potential to create wonder.

• Growth and change should happen with a place not to it.

• Shared stories of lived experiences inform decisions.

• Drawing on what came before gives meaning to what comes next.

• You don’t have to choose between planning and doing.

• Solutions are often hidden in plain sight.

• Strong places can solve some of our most pressing problems.

• Take the work way more seriously than one another.

WHAT DO WE MEAN BY ADMINISTRATIVE ASSISTANT?

At YARD we all do a little bit of everything. Collaboration is in our DNA and we lean on everyone

for creative ideas as well as day-to-day administrative tasks. That said, we expect that on a daily

basis this position will have, but not be limited to, the following responsibilities:

• Process receipts and code them to the proper accounts

• Process invoices

• Process and pay bills

• Process payroll with management approval and assistance from outsourced HR provider

• Record all bank transactions to the appropriate accounts

• Reconcile all bank and credit card accounts

• Reconcile balance sheet accounts

• Assist management with quarterly profitability by project analysis

• Assist management with the annual budget

• Reconcile accounts between multiple LLCs

• Annual 1099 preparation

• Assist with providing financial information to tax preparers as needed

• Company file organization

• Ensure office supplies are stocked and order more when necessary

• Onboarding of new employees

REQUIRED QUALIFICATIONS & SKILLS

• Ability to organize workload, processes, or physical objects and spaces.

• Experience in general bookkeeping

• Experience ordering and maintaining documents

• Experience processing payroll

• Experience managing the day-to-day operations of an office

• Experience managing budgets

• Experience or skill effectively exchanging and understanding information, verbally or in writing.

• Experience or skill in performing administrative tasks such as answering phones, managing calendars, or maintaining records.

• Other digital programs and platforms where experience will be necessary and/or helpful:

  • Google G-Suite

  • Microsoft Office programs

  • Mailchimp

  • Trello

  • Dropbox

EXPERIENCE

This position requires 3-5 years of similar experience and reference checks

COMPENSATION

Compensation will be commensurate with experience

HOW TO APPLY 

Email your resume, references, and cover letter to Kevin Wright at kevin@buildwithyard.com